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BY-LAWS OF THE
EATON FOUR FORTY EMERGENCY COMMUNICATIONS TEAM
Article I Name
The name of this organization shall be the Eaton Four Forty Emergency
Communications Team (EFFECT), hereinafter called the EFFECT.
Article II Incorporation
This club shall be incorporated under the laws of the State of
Michigan and in accordance with the Internal Revenue Code.
Article III Purpose
The purpose of this chapter shall be to promote year around
opportunities for it's members to enjoy good fellowship and
pleasant use of their recreational vehicles whether by
themselves or at club scheduled rallies; to encourage the
growth of their radio hobbies; to assist in the formation of
local chapters; and to provide information to it's members
via a newsletter of club and chapter activities.
Article IV Membership
A) A regular member shall be the owner-occupant individual or family,
without regard to race, color, creed or national origin, of a
camping unit that can be lived in; who has been sponsored by
another regular member; and who has been approved for
membership by the board of directors.
1) Those of this chapter may, own a tent instead of a
recreational vehicle & shall have representation through
their elected chapter president.
B) An honorary member shall be any person who has performed
outstanding service to the club and upon whom the club wishes
to confer a special distinction; shall not be eligible to vote or
to hold office; shall have the privilege of attending all meetings
of the club; and shall receive all club insignia and newsletter.
The power to bestow honorary membership upon an individual
shall rest with the board of directors.
C) Surviving Spouse . A spouse of a deceased member may continue
their membership without regards to the provision of recreational
vehicle ownership in Article IV sub-paragraph A.
D) Disabled Member . A disabled member or couple may continue
their membership without regards to the provision of recreational
vehicle ownership in Article IV sub-paragraph A.
Article V Dues and Fees
A) Annually each member shall pay over to the treasure of the chapter
such sum of money as may be established by the board of directors
at the preceding September meeting as dues.
B) The dues rate is as follows:
Regular members The amount established by the
board of directors at the
preceding September meeting.
Honorary members ............ Nil
C) Fees shall be as follows:
Special Assessments............ Donations for special activities
are voluntary.
D) Dues are payable on or before October 1 of each calendar year in
advance. Members whose dues have not been received and
recorded by the treasurer/secretary prior to October 31 of the
calendar year for which amenable shall be automatically suspended
for non-payment of dues (NPD) and shall forfeit all rights and
privileges of membership.
Article VI Government
A) This chapter shall be governed by:
1) The membership of the chapter when in annual session, or
2) The board of directors, when in session
B) All legislative, executive, administrative and judicial powers of
the club shall pass from the membership to the board of
directors with the exception of the power to amend these
by-laws, to serve as the final court of appeals, and such other
power as may be, by specific exemption or by necessary implication,
limited or not able to be delegated.
Article VII Officers and Others, Elections and terms of Office
A) The officers of this club shall be elected and consist of the
president, vice-president, secretary / treasurer.
B) The board of directors shall consist of the president,
vice-president, secretary / treasurer.
C) The officers of the chapter shall be elected by secret ballot
before the chapter's annual meeting. All elected officers
shall be members in good standing with TTCM for a period
of at least one (1) year prior to the election at the annual
meeting. The term of office shall be for a period of one (1)
year beginning January 1 of the year following election.
D) For the convenience of the chapter, there may be appointed
by the secretary / treasurer one additional person with the
title of assistant secretary / treasurer. This appointment must
be approved by the board of directors. This position is not
elected and, therefore, have no voting privileges in any
meeting of the board of directors when the respective elected
officer is present.
Article VIII Fiscal Policy
A) The fiscal year shall be the same as the calendar year.
B) Written records shall be kept in a manner approved by the board of
directors. These records shall be audited annually by a committee
of three (3) members, appointed by the President, promptly after
the end of the fiscal year. The auditing committee's original
report shall be placed on permanent file with the secretary where
it shall be available upon demand to any member. A copy of this
report of audit shall be included in the Treasurer's Annual Report.
Article IX Meetings
A) There shall be one (1) regular annual meeting of the chapter which
shall be held in the month of September. Membership will be
notified thirty (30) days prior.
B) The board of directors shall hold one (1) regular meeting in May
unless thirty (30) days in advance of such change. Special
meetings may be called when necessary by the president or
a majority of the board of directors.
C) All meetings of the chapter and of the board of directors shall be
governed by Robert's Rules of Order these by-laws not
withstanding.
D) A quorum for a board of directors meeting shall be fifty-one
percent (51%) of it's membership and a quorum for the
annual meeting of the chapter shall be 10% of it's membership.
E) The order of business shall include but not be restricted to:
opening, roll call, reading of minutes of previous meeting,
treasurer's report, reading of correspondence, committees reports,
recognition and approval of new members, unfinished business,
new business, announcements and adjournment.
Article X Duties of Officers, Trustees and Others
A) The President shall preside at all meetings of the chapter and
board of directors; shall appoint all standing committees; shall
be a member ex officio of all committees; and shall have other
such power and duties as normally appertain to that office.
B) The Vice-President shall, in the absence or incapacity of the
President, assume and perform the all duties and prerogatives
of the President; and shall have other duties as may be
designated by the board of directors.
C) The Secretary / Treasurer shall keep and publish the minutes of
all meetings of the chapter and the board of directors; shall have
charge of all correspondence; shall publish notices of meetings;
shall keep a roster of all members; shall appoint the Assistant
Secretary / Treasurer subject to the approval of the board of
directors having the name of this appointee published in the
newsletter; and shall declare a quorum if present at all meetings;
and shall have other duties as may be designated by the board of
directors; and shall receive all monies of the club as directed by
the board of directors; depositing same into an account at the
financial institution of choice; shall be responsible for the
selection of the financial institution and any change of
institutions in the future, notifying the president of the
club no fewer than seven (7) days in advance thereof; shall
arrange for the orderly and correct filing of signature cards
containing the signatures of the then current chapter president,
vice president, and secretary / treasurer; shall make and keep
a record of these accounts and their proper distribution amount
the several accounts as may be from time-to-time designated
by the board of directors; shall issue all checks and drafts
presented against the treasury when authorized in the approved
manner by the board of directors; shall prepare an interim
financial report in advance for the information of the board of
directors meetings in May and September; shall annually prepare a
complete and reconciled financial statement immediately following
the close of the fiscal year; shall produce all financial records
and proofs at least annually and upon demand of the board of
directors for audit by a committee appointed for this purpose
by the president; shall prepare and file all statutory government
financial reports in keeping with our tax status; shall at the
discretion of the board of directors obtain with chapter funds
a trustee bond to indemnify the chapter against illegal fiduciary
acts and improprieties; shall lease a safety deposit box at the
bank of record and deposit such items of club records as would
properly be contained therein such as deeds, contracts, or other
significant instruments, and authorized access to the box by the
president, vice president, secretary / treasurer of the chapter;
and shall have other duties as may be designated by the board of
directors.
E) The Member-At-Large (M.A.L.) Representative shall, as a member
of the board of directors, represent the members-at-large of the
club to the executive committee and shall be the chairperson of
the election committee. The chairperson shall appoint 4 members to
this committee from different areas.
1) The election committee shall interview any member in good
standing who would like to be a candidate.
2) A notice shall be placed in the newsletter requesting the
names of those members desirous of having their names
placed in nomination.
3) The committee then shall request from each qualified nominee
a resume of their qualifications. Each nominee's name and
their resumes shall then be published in the newsletter
prior to June 15th of election year.
4) The election committee shall prepare an official ballot and
publish it in the newsletter no later than July 15th of
election year. Each ballot will be sent to every member in
good standing. There will be two ballots per unit. No
reproductions of official ballots will be accepted. Only the
original from the newsletter will be accepted.
5) Ballots must be received in two envelopes. One envelope
shall be marked Official Ballot and sealed. Official Ballot
Envelope must be enclosed in another envelope when
received by election committee. The official ballot envelope
shall remain sealed until all are received by August 15th of
election year. Any ballots received after the August 15th
postmark shall be discarded.
6) Ballots may be returned by mail or delivered to the election
committee in person.
7) All ballots shall be opened in the presence of the entire
election committee and counted. The results of the tally
shall be reported to the general membership at their
meeting during the ALL AMERICAN RALLY.
8) After results have been reported the committee chairperson
shall then ask permission to destroy the ballots. The
election committee's duties are then completed.
F) The Campground Director/Trustee shall, as a member of the board of
directors, represent the campground committee and the needs of the
campground to the board of directors; shall provide detailed
reports of all income and disbursements on executive committee
approved forms for the treasurer's inspection and critique prior
to May 1 and September 1 of each year; shall file a complete
report of activities with the treasurer by January 31 so that such
information may be incorporated into a complete annual report of
all accounts by the treasurer. The campground directors shall have
authority to conduct day to day campground operations, pay all
bills, obtain necessary permits and licenses and attend to any
other routine campground needs.
1. All major improvements to the campgrounds shall have
campground development committee approval and majority
approval of the board of directors prior to funds being
committed or disbursed.
2. Campground Directors will provide a budget for the current
fiscal year at the May officers meeting.
G) The Immediate Past President shall be a voting member of the
executive committee and the board of directors and shall be
termed senior advisor.
Article XI Committees
A) The following named shall be Standing Committees of the club:
1. Publicity and Public Relations
2. Safety and Security
3. Legislation/By-Law Committee
4. Membership
5. Programs, Activities and Rallies
6. Historical
7. Campgrounds/Planning
8. Election Committee
B) Other Special Committees shall be appointed by the president as
required.
C) The chairpersons of standing or special committees shall report
their progress to the president and may attend meetings of the
executive committee, who may suggest policy and outline the work
to be done in committee.
Article XII Vacancies in Office
A) The office of president, vice-president, secretary, treasurer,
trustee, shall be declared vacant by the board of directors for
failure or refusal of the officer to perform the duties of the
office, or death of the office holder, at any meeting of the board
of directors, provided that at least thirty (30) days notice shall
have been given to the occupant of that office by registered mail
to such office holder's last known address, except if deceased;
and with copies to all members of the board by mail.
B) In the event a vacancy is created in the office of president, the
vice-president shall succeed to that office; provided, if there is
no vice-president, then the immediate past president shall act as
president; but further the secretary immediately shall call a
meeting of the board of directors, who shall elect a president to
serve the balance of the term.
C) The President shall, with the concurrence of the board of
directors fill any vacancy which may be created, by
appointment for the balance of the term.
Article XIII Conduct of Members
A) Each and every member shall abide by the National Code of Ethics
whether on the highways and by-ways, and or in the campground;
and shall, through his or her conduct, indicate to the public that
membership in this club is the assurance of our courtesy and
goodwill.
B) Any member who fails to abide by this code of ethics shall be
subject to removal from membership by action of the board of
directors or the executive committee but shall have the recourse
of appeal to the membership at the annual meeting whose decision
is final.
Article XIV Forming Chapters
At any time a group of TTCM members wish to form a chapter the following
procedure shall be followed:
1. All members of the proposed Chapter must be TTCM members in good
standing.
2. Minimum necessary officers shall consist of: President,
Vice-President, Secretary/Treasurer.
3. The new chapters must have at least five (5) units.
4. The chapter must be incorporated in the State of Michigan, or the
state in which it is formed.
5. Bylaws of the club shall be the governing document, however a
Chapter may adopt additional by-laws for their Chapters operation
and guidance.
6. Admission of new Chapters to TTCM is by majority vote of the
executive committee.
7. If at any time a Chapter disbands, the remaining property and
assets shall revert to TTCM
8. The chapter shall have representation on the board of directors as
herein specified.
Article XV Dissolution
This club shall not be dissolved unless there shall be fewer than two active
chapters and not then until a two-thirds (2/3rd) majority of those regular
and life members remaining shall agree to this action. All remaining assets
of the club shall be disposed of by donating to another 501-c organization
selected by the executive committee, having first discharged all lawful debts
and accounts against the club.
Article XVI Amendments
A) All amendment(s) / revision(s) / change(s) shall be first
presented to the bylaw committee. After review, the bylaw
committee will present to the board of directors a draft form of
the proposed amendment (s) / revision (s) / change (s). A majority
vote of the board of directors is required in order to present the
final draft to the general membership for it's approval as
presented.
B) These by-laws shall be amended only by a two-thirds (2/3rd) vote
of the members present at the annual meeting; provided that prior
notice of such proposed action is given not less than thirty (30)
days in advance by publication of the proposed change in the
newsletter.
Adopted at general membership meeting April 1, 1999.
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